Maintaining of Paper Invoice Bill by Small Business

In all the businesses if they are large or small the process different of account to handle the payment and the invoices of invoice are almost even. This process of account is of two types: hope to pay and reception of account. Since the these process of account thus treats the cash flow of financing it should be handle carefully. In this generation Y there are several technologies like the payment in line of invoice, the invoicing of the electronics which the assistances removes the painful writings. But practically until today they helped but cannot entirely remove the writings. Even today 80% of the invoice come out of paper in the small company" say the research report of group of Aberdeen. The management of the paper of impact companies of accountancy to different like Kofax, ReadSoft, AnyDoc and solutions developed by Abbyy of data capture to convert all invoices on paper, controls, invoices, and other documents into data as an envoy with the accountancy or the systems! of ERP. The large companies employ this software to increase the effectiveness of accountancy and they are successful in it. They made the productive profit in accountancy. But the small company cannot employ this software. Instead of that they carry out maximum work manually. They employ the software to sweep only their paper containing of the documents of accounts. It is not a profitable solution. To reason for which small companies do not employ the automatic software of data capture of account which the majority of important reason is cost of this software is high. The company of so small company cannot support it. To buy not only this software but you must also support the cost of: 1. Royalty for the software (access based or per central processing unit of treatment based of user) 2. Levelling of material to install software 3. Formation for your employees 4. The software support and maintenance this software can not be appropriate for the interface employed by you. T! hen still must change the interface to you to be appropriate f! or the s oftware. To invoice the invoice, controls comes in the different face and forms. The important documents like the name of customer, addresses, amounts are written at various places in the paper documents. Now if the paper documents contain the notes written by hand then it can create the problem for the software because it can not sweep the data correctly. The suppliers always embraced technologies of ROCK and ICR in their product to capture the data of account exactly swept images. Thus there is of much way to make to remove the manual input. The solution so that the small companies improve their process different of account. The small company must employ at sea externalisent the supplier for various processes of account. They can employ their existing infrastructure to send the data firmly by the Internet to the place at sea to obtain the process by the supplier at sea. For more details read Cybelink BPO.Using blocked a supplier at sea the process of management in the acco! untancy of the small company will not change. Only the change is by swept images will be converted into or system accounting package of ERP. After reception of the swept images, following are the typical ones charge carried out by the supplier of theoffshore. • 1. The automated and instruction manual process to extract all given like the number of invoice, invoice the date, and check the number of the images. • 2. Levelling of material to install the • 3 of software. To seize the data extracted with the • 4 of software from accounts from small company. To carry out other operations of accountancy as the invoice preparing, to post the payment, and printing control in the software of account of small company. • 5. To export the work of the accounting package towards a file. • 6. To send the file to the small company to import it in their accounting package for the checking. After reception of the finished files of the supplier at sea, the companies of small company can import! it in their accountancy or systems of ERP for the checking an! d a late r transformation it. The cost of the reduced paper document of 50% if this to support with far is made. The small companies must at sea overcome questions like safety and externaliser at sea the cultural questions. But small companies by controlling their suppliers carefully at sea les' can gain the reduction of the costs and the operational effectiveness in their accounts payable and author of the account to receive operations.the is the part of Cybelink, a company specializes in la petite entreprise financière et la comptabilité externalisant comme la comptabilité, l'impôt, les comptes à payer, les comptes à recevoir, etc. pour plus de source d'article de www.cybelink.com de visite d'information : http://EzineArticles.com/?expert=Debamalya_Chowdhury
business company